Careers
BC Local Government Job Posting Service
Corporate Officer (City Clerk)
Regular Full-time
About Us
One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre. We envision a bright future in Coquitlam that we hope includes you!
About You / What We Are Looking For
The City of Coquitlam has an exciting opportunity for a strategic leader to join the Deputy City Manager’s senior leadership team as the City’s next Corporate Officer. In this position, you will take the lead in ensuring the effective and efficient delivery of the City’s political administration and governance processes, including overseeing the recording, preservation, tracking and audit of Council and Committee meeting agendas, minutes, associated documents and corporate records.
The Corporate Officer has two direct reports: the Legislative Services Manager and the Information, Privacy and Administrative Services Manager. Through these teams, the Corporate Officer has oversight of the City’s legislative staff, executive support to Mayor and Council, the City’s information and records management team that includes the City Archives program and the City’s obligations under the Freedom of Information and Protection of Privacy Act (FOIPPA), as well as management of the electronic document management system. As the leader of these teams, the incumbent is responsible for fostering a collaborative and inclusive work culture and applying appropriate performance management and succession planning processes within a unionized environment. The Corporate Officer will also work closely with the Director Intergovernmental Relations and External Partnerships and other members of the City’s senior management team.
The successful incumbent will understand the importance of building and maintaining collaborative and supportive relationships in a multi-stakeholder environment. Superior communication skills, both written and verbal, are essential as well as sound problem solving skills and a demonstrated ability to quickly and adeptly respond to and resolve complex issues. These attributes will be complemented by considerable independent leadership, strong political acumen and excellent judgement.
Minimum Qualifications
- Degree in Business Administration, Public Administration, Public Policy, Law or a related field.
- 7-10 years of progressive experience in a comparable role at a senior management level.
- Extensive experience in a progressive and diversified medium - to large-sized local government.
- An acceptable equivalent combination of education and experience may be considered.
Other requirements include:
- Thorough understanding of the statutory requirements, administrative and procedural functions of a local government including, but not limited to, the provisions contained within the Community Charter, Local Government Act, the FOIPPA Act, Robert’s Rules of Order, agenda management, minute taking, and the provision of general advice on meeting procedures, as well as the development and adoption of municipal bylaw, policies and procedures.
- Excellent interpersonal skills to support multiple parties at the Council and executive level and to provide strategic advice on critical issues that have significant community impacts.
- Excellent written and verbal communication skills with the ability to negotiate, influence, and liaise effectively with colleagues, members of the public and external agencies.
- Advanced analytical and problem solving skills, with an ability to interpret emerging issues.
- Track record of success in promoting and maintaining a work environment which fosters and rewards teamwork, initiative, accountability, diversity and innovation.
- Strong political and business acumen with an understanding of the challenges and opportunities that municipalities face.
- Strong financial management skills (including knowledge of budgeting and accounting practices) with the ability to manage operational budgets and expenditures for the division.
- Ability to work outside the standard hours of work.
Preferred Qualifications
- As this position is responsible for civic elections, experience leading or knowledge of the local government election process is desirable.
- Demonstrated ability to work in the digital environment, including working with e-agenda and electronic records management systems.
- Experience within a public sector or municipal environment would be considered an asset.
What We Offer:
This excluded position has an annual salary range of $162,645 - $182,953. The rate of pay is based on a variety of factors including qualifications, knowledge, experience and skills.
You will have the chance to join a rapidly growing and diverse team dedicated to supporting the local community, and be able to engage in variety of learning and development opportunities. Additionally, there is an opportunity to participate in a flex day program. This position is based in Coquitlam with some flexible, hybrid work options available. The City offers an attractive vacation and extended benefits package, including the ability to contribute to the Municipal Pension Plan.
Accessibility / Equal Opportunity Employer
The City of Coquitlam is proud to be an Equal Opportunity Employer working towards enhancing equitable practices in our recruitment and retention processes. As an organization we are committed to creating an inclusive work environment to support our growing and diverse work force. To learn more about what equity, diversity, and inclusion means, and the City’s efforts in support of these principles, please visit coquitlam.ca/edi for more information.
If at any time during the application or recruitment process you require additional assistance or an accommodation, please contact our team for confidential support. Staff can also provide in-person support if required.
Applicants under consideration may be required to undergo a police information check (with no adverse reports).
Good people make Coquitlam great, sign up for career alerts through our recruitment portal to stay up to date about opportunities within our team, or follow us on LinkedIn to learn more about how #YouCouldWorkHere too!
Please apply online at www.coquitlam.ca/careers by 11:55 pm on May 8, 2024.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Employment Length: Permanent
Education Requirement: Bachelor’s degree
Job Experience: 5 years or more
Rate: $162,645.00 to $182,953.00 Year
